Records Maintained In Receiving Department

• Goods Received Book
• Daily Food Receiving Report.

GOOD RECEIVED BOOK: Large establishments will have their own goods received documentation, either in the form of notes or books specifically designated to meet their own needs. The information contained on such documents needs to include the following

•  Date of delivery
• Name of supplier
• Order No.
• Delivery note no.
• Space for comments as to any variances in quantity and quality.
• Signature of the receiver.

ABC HotelGoods Received BookDate-
Delivery Note No	Supplier	DryStores	Meat	Poultry	Fish	Staff Kitchen	Main Kitchen

RECEIVING CLERK’S DAILY REPORT- It is prepared in duplicate for F & B Control verification. The receiving clerk from invoices received with goods purchased and delivered that day completes daily food receiving report at the end of each day. This report summarizes all daily food deliveries to the establishment. The main purpose of daily report of food received is to summarize purchase for that day. However, this daily report can themselves be summarized each day by transfixing the column totals to a receiving report summary.

Receiving Clerk’s Daily ReportNo. _________Date ________
Quantity	Unit	Description	Unit price	Total amount	Purchase           JournalDistribution
					FoodDirect	FoodStores	Sundries
Total _____________________Sign of receiving clerk __________