Types of forecast
TYPES OF FORECAST
Front office may have several types of forecasting formats.
Occupancy forecast are developed typically on monthly basis and are reviewed by food and beverage department and room division management to forecast
- Revenue
- Project expenses
- Labour schedule
Example: A Ten Day Forecast can be used to update labour scheduling and cost projection and may be later supplemented by a more current Three Day Forecast.
Conclusion: forecasts help all departments to maintain appropriate staff levels for expected business volume.
TEN-DAY FORECAST
- Mostly developed by Front office manager and Reservation manager, in conjunction with forecast committee.
- It consists
- Daily forecasted occupancy figures, including, room arrivals, room departures, rooms sold and number of guests.
- Number of group commitments, with list of each group name, arrival and departure dates, number of rooms reserved, number of guests and quoted rates.
- A comparison of the previous periods forecast and actual room count and occupancy percentage.
- This forecast is usually used for the expected number of guests which is referred to as House Count.
- Sometimes the house count is divided into groups and non group categories.
- A Ten Day forecast should be completed and distributed to all department office by mid week for a coming period.
| TEN- DAY OCCUPANCY FORECAST Location_______________________ Week Ending ______________________ Date Prepared__________________ Prepared By ______________________ To be submitted to all department head at least one week before the first day listed on the forecast. | ||||||||||
| 1. Date and Day(Start week and end week the same as the payroll schedule) | Fr. | Sa. | Su. | Mo. | Tu. | Wd. | Th. | Fr. | Sa. | Su. |
| 2.Estimated Departures | ||||||||||
| 3.Reservation Arrivals- Group(Taken from Log Book) | ||||||||||
| 4.Reservation Arrivals- Individual(Taken from Log Book) | ||||||||||
| 5.Future Reservations | ||||||||||
| 6.Expected Walk- Ins | ||||||||||
| 7.Total Arrivals | ||||||||||
| 8.Stay Overs | ||||||||||
| 9.Total Forecasted Rooms | ||||||||||
| 10.Occupancy Multiplier | ||||||||||
| 11.Forecasted Number of Guests | ||||||||||
| 12.Actual rooms Occupied(Taken from Daily Report) | ||||||||||
| 13.Forecasted Variances(Difference between forecast and rooms occupied on daily report) | ||||||||||
| 14.Explanation (to be completed by Front Office Supervisor and submitted to General Manager, attach additional memo if necessary) APPROVED:_________________________ Date:____________________________ General Manager |
Three- Day Forecast
- A Three-Day Forecast is updated report that reflects a more current estimate of room availability.
- It details any significant change from the Ten-Day Forecast.
- It intends to guide management in fine- tuning of labour schedules and adjusting room availability information
| THREE- DAY FORECAST Date of Forecast:_____________________ Forecast Compared By____________________ Total Rooms In Hotel:_________________ Tonight Tomorrow 3rd Night | |||
| Day Date Previous Night Occupied Rooms -Expected Departure -Early Departure +Unexpected Stay Overs +Unoccupied Rooms =Rooms Available for sale +Expected arrivals +Walk ins and same day reservations -No Shows =Occupied Rooms =Occupied % =Expected House Count | |||
Distribution : General Manager , Front Desk, House Keeping, All Food and Beverage Department, Accounting, Sales , Banquet, Security.
