Aims of Receiving

AIMS OF RECEIVING (FOOD) – Receiving of food in many catering establishments are considered to be very important and is often staffed with people having specialized knowledge. Therefore it becomes a waste of time for purchase manager to prepare standard purchase specification, negotiate price and trading terms with suppliers. The aims are as follows:

1. The quantity of goods delivered matches the quantity, which has been ordered. This means all the goods should be weighed or counted.
2. The quality of goods delivered is in accordance with the specification stated on the purchase form.
3. The prices stated on the delivery note are in accordance with the prices on the purchase order form.
4. When the quantity or quality of the food delivered is not in accordance with the purchase order, the purchasing officer should be informed and request for credit memo should be prepared.
5. An accurate record is made in the goods received book recording details of the delivery.

AIMS OF RECEIVING (BEVERAGES) – The value of beverage purchases and the ensuring profits from the sales of beverages are high, it is important that due attention is given to the receiving of beverages. Aims are as follows:

1. a) The quantity beverage received matches that which has been ordered. Goods should be checked tallying purchase order and delivery note crates and cases should be is check for such things as empty, missing or broken bottles.
2. The quality inspection is simple but requires a thorough and methodological approach. It involves such things as checking the brand name and label on each item, alcohol proof, vintage, shipper’s name, etc.
3. The prices stated on the delivery note are in accordance with the negotiated prices shown on the purchase order form.
4. When quantity or quality received is not in accordance with the purchase order, the receiving clerk prepares a request for a credit note.
5. An accurate record is maintained in the goods received book.