Types of forecast

Types of forecast

TYPES OF FORECAST

Front office may have several types of forecasting formats.

Occupancy forecast are developed typically on monthly basis and are reviewed by food and beverage department and room division management to forecast

  • Revenue
  • Project expenses
  • Labour schedule

Example: A Ten Day Forecast can be used to update labour scheduling and cost projection and may be later supplemented by a more current Three Day Forecast.

Conclusion: forecasts help all departments to maintain appropriate staff levels for expected business volume.

Types of forecast Occupancy forecast are developed typically on monthly basis and are reviewed by food and beverage department and room division management to forecast Revenue Project expenses Labour schedule
Occupancy forecast are developed typically on monthly basis and are reviewed by food and beverage department and room division management to forecast Revenue, Project expenses, Labor schedule

TEN-DAY FORECAST

  • Mostly developed by Front office manager and Reservation manager, in conjunction with forecast committee.
  • It consists
  1. Daily forecasted occupancy figures, including, room arrivals, room departures, rooms sold and number of guests.
  2. Number of group commitments, with list of each group name, arrival and departure dates, number of rooms reserved, number of guests and quoted rates.
  • A comparison of the previous periods forecast and actual room count and occupancy percentage.
  • This forecast is usually used for the expected number of guests which is referred to as House Count.
  • Sometimes the house count is divided into groups and non group categories.
  • A Ten Day forecast should be completed and distributed to all department office by mid week for a coming period.
                                                        TEN- DAY OCCUPANCY FORECAST   Location_______________________                              Week Ending ______________________   Date Prepared__________________                               Prepared By  ______________________     To be submitted to all department head at least one week before the first day listed on the forecast.  
1. Date and Day(Start week and end week the same as the payroll schedule)Fr.Sa.Su.Mo.Tu.Wd.Th.Fr.Sa.Su.
2.Estimated Departures          
3.Reservation Arrivals- Group(Taken from Log Book)          
4.Reservation Arrivals- Individual(Taken from Log Book)          
5.Future Reservations          
6.Expected Walk- Ins          
7.Total Arrivals          
8.Stay Overs          
9.Total Forecasted Rooms          
10.Occupancy Multiplier          
11.Forecasted Number of Guests          
12.Actual rooms Occupied(Taken from Daily Report)          
13.Forecasted Variances(Difference between forecast and rooms occupied on daily report)          
14.Explanation (to be completed by Front Office Supervisor and submitted to General Manager, attach additional memo if necessary)   APPROVED:_________________________                     Date:____________________________ General Manager  

Three- Day Forecast

  • A Three-Day Forecast is updated report that reflects a more current estimate of room availability.
  • It details any significant change from the Ten-Day Forecast.
  • It intends to guide management in fine- tuning of labour schedules and adjusting room availability information
                                                                     THREE- DAY FORECAST Date of Forecast:_____________________               Forecast Compared By____________________   Total Rooms In Hotel:_________________   Tonight       Tomorrow   3rd Night
                                                                                              Day Date Previous Night Occupied Rooms -Expected Departure -Early Departure +Unexpected Stay Overs +Unoccupied Rooms =Rooms Available for sale +Expected arrivals +Walk ins and same day reservations -No Shows =Occupied Rooms =Occupied % =Expected House Count   
   
   
   
   
   
   
   
   
   
   
   
   
   

Distribution : General Manager , Front Desk, House Keeping, All Food and Beverage Department, Accounting, Sales , Banquet, Security.

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also check out- forecasting data

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